How To Choose The Multifunction Printer

How To Choose The Multifunction Printer

What to Look for in a Multifunction Printer

Here are some questions to ask while looking for a multifunction printer.


  • Is it possible to scan over a network or is it limited to a USB connection?
  • Is it equipped with a flatbed scanner for books and photos?
  • Is it capable of scanning transparencies and slides?
  • What size are the transparencies?


  • Is it a stand-alone copier or does it need to be connected to a computer?


  • Is it necessary to install a fax utility or driver?


  • Is the device scanning to your internal email or through your internet service provider?
  • Is the direct email feature compatible with your Internet service provider?

Automatic Document Feeder

  • Is there an automatic document feeder (ADF) for copying, scanning, and faxing?
  • Is the ADF capable of scanning legal-size pages?
  • Is it capable of scanning double-sided documents?

How to Choose the Best Multifunction Printer

The capabilities of various multifunction printers on the market vary. To make the best decision, you must be well informed, because the finest multifunction printer for the workplace will transform your company into a productivity powerhouse. It will also increase your security and long-term viability.

Here are a few things to think about when selecting a multifunction printer for your workplace.

Inkjet vs. Laser

Inkjet printers make use of liquid ink and digital print heads, whereas laser printers make use of powder toner and intense heat. It is critical that you understand the benefits and drawbacks of each and which will best suit the demands of your organization.


You must consider how much electricity your organization needs. A large-volume organization will necessitate more power than a smaller nonprofit. You can perform a full office workflow audit to evaluate the out requirements and select the best multifunction printer.


Despite the fact that multifunction printers offer better resolutions than desktop printers, you must decide how high your resolutions should be. A law office may require sufficient black and white resolutions for digital documents, whereas a design company may want precise color representation.

Energy Star Certification

Energy Star certificates can help you save money on power bills. Multifunction printers with features such as toner saver modes, sleep mode, and duplex printing will aid in increasing sustainability and lowering total operating costs.

Printing Speed

When selecting a multifunction printer, this is one of the most crucial specifications to consider. The print speed is commonly specified on the specifications sheet as "ppm," or print-per-minute. A rapid printer will keep your workflow moving smoothly, but if you don't print in large quantities, moderate rates will be sufficient.


The majority of digital copiers and multifunction printers include internal memory that allows them to store a large number of documents and scans. For each model, it may be indicated on the spec sheets as RAM, SSDs, HDDs, or standard memory storage. If your company has a high volume of printing jobs or images, you will need a machine with a large memory capacity to ensure that the jobs are processed as quickly as possible.

What is the Best Multifunction Printer?

When choosing which MFP printer is best for you, it's critical to ask the right questions and analyze the answers. How much will it cost you? Is it going to be faster than a typical office printer?

The SHARP Multifunction Printer is the greatest all-in-one printer overall out of the dozens we've evaluated. It's our favorite brand for overall performance, not least because it uses extra-large ink cartridges to give some of the lowest per-page printing expenses we've encountered.

Multifunction printers are suitable for organizations with demanding but universal printing requirements. They combine simplicity and productivity to provide all necessary features for a modern office. New Smart Office Automation (NSOA) provides specialized office products and services. We understand the significance of technology and acknowledge its potential to improve efficiency and workflow.

Contact us immediately to receive a quote for high-quality copiers, printers, and other low-cost office supplies.